Privacy Notice

Date of publication: 06^th November 2024

About Logifuture and this Privacy Policy

Logifuture Malta Limited (“Logifuture”, the “Company”, “we” or “us”) is committed to safeguarding privacy and personal data. This Privacy Policy is intended to inform all visitors to this website and also our clients, suppliers, providers, prospective clients about how we collect, use, share, protect or otherwise process personal data. Our Recruitment Privacy Notice applies to recruitment practices; please review it if you are apply for a role with us.

Logifuture is part of the international business, with the group entities based in a number of jurisdictions around the world. More information about each of these entities and offices can be found here. Where your data is shared with the entities within our group, including for recruitment purposes and depending on your application, they act as independent data controllers in connection with your personal data and processes your data accordance with the terms of this Privacy Policy and any additional local applicable data protection requirements, as the case maybe.

Where we or any of our group entities acts as a data processor, this will be subject to a separate agreement with us or our group entity.

When, How and What Personal Data We Collect

All personal data processed by us is necessary to fulfil the purposes for which they were collected.
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The processing of your personal data includes any operation or set of operations which are performed upon personal data, whether or not by automatic means, such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission or otherwise making available, alignment or combination, blocking, erasure or destruction of data, and such processing will always be carried out in compliance with data protection rules.

Where you provide information about third parties you must have provided the data subjects with information about such disclosures and established a legal basis for sharing the personal data with us, to the extent required by applicable law.

We collect personal data about you from various sources, including commercial information, your enquiry with us, performance of your role in providing the products or services to us or business information. We may collect such personal data from you directly, from your device (such as when you visit our website), from your colleagues who may provide us with your contact details, from vendors who provide services on our behalf, from professional services organizations, from social networks and from government entities.

Additional detail about how we collect such information is further detailed below.

Online.

In general, you are not required to provide any personal data in order to consult our website. However, you may elect to contact us by completing the form provided on the “Contact Us” page of this website, in which case we ask you to provide your name and email address, and to submit specific questions to us. You may also elect to contact us voluntarily by telephone or e-mail, in which case we will process the personal data in such communications (including identifiers such as your email address or name and commercial data such as the content of the communication).

Cookies.

We use cookies and similar technologies on our website. For more information about the information we collect, please refer to our Cookie Policy.

Provision of services.

During the course of an engagement, or when consideration is being given to such an engagement, we may collect and process personal data about our clients, prospective clients, counterparties and each of their affiliates or the relevant members of their personnel or representatives.

In Person.

Where you provide your information at the industry meeting or events, we may use personal data (including your name and email address) in order to contact you with further information.
When visiting one of our locations or attending the sponsored events by us or one of our group entities, we may also collect personal data from you, including identifiers such as your name, address, the date of your visit or event and other personal or commercial information you provide to us such as educational information, dietary requirements and other information you intentionally communicate or provide to us.

Closed Circuit Television.

CCTV cameras may be in operation on our premises, as indicated by signage, in common areas, entry and exit points, and server rooms.

All processing of personal data by us is necessary to fulfil the purposes for which they were collected (further explained below).

The processing of your personal data includes any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission or otherwise making available, alignment or combination, blocking, erasure or destruction of data, and such processing will always be carried out in compliance with data protection rules.
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Where you provide information about third parties you must have provided the data subjects with information about such disclosures and established a legal basis for sharing the personal data with us, to the extent required by applicable law.

Why we use Personal Data

We may use your personal data:

to process your requests, to contact you and to provide you with the information or services that you have requested;
to ensure the security and successful navigation of our website;
to conduct pre-engagement assessments of your proposals or the provision of our services to you as may be required for our business operations;
to perform the tasks entrusted to us by our clients and fulfil our engagement by you;
for client relationship management purposes;
for internal administrative or operational processes, including within our group of companies;
to maintain a safe and secure working environment for our staff and visitors and protect the property and premises;
to analyse the services you may be interested in;
to send invitations and information from Logifuture about events, publications, and services provided by us;
to publicise our events and activities, including on our website, as part of future event invitations, via social media, and within recruitment publications; and
satisfy any legal, regulatory, accounting, or reporting requirements.

Legal basis

We will process personal data if and to the extent applicable law provides a lawful basis for us to do so, and in particular where the processing is necessary:

to perform the contract we have entered into or in order to take steps at the data subject’s request prior to entering into a contract;
to comply with a legal obligation to which we are subject; or
for our (or a third party’s) legitimate interests which are not overridden by the data subjects’ interests or fundamental rights and freedoms. Such legitimate interests include the provision of services by us, administrative or operational processes within Logifuture group, direct marketing of our products and services as permitted by law contact us, the safety and security of our staff, visitors, property, and premises, and promotion of Logifuture events.

Additionally, we may process personal data for a specific purpose where we have obtained the data subject’s consent, as may be applicable.

With Whom Personal Data May Be Shared

We do not sell personal data to third parties.

Please note, however, that in order to process your enquiry, deliver our services, or to fulfil any of the purposes set out in the section above, personal data may have to be shared among different entities within our group of companies around the world. Access to your personal data will therefore be available, in various offices of our group of companies, to the respective group entities’ employees (including our professional staff) for the purposes listed above but only on a strictly need-to-know basis. Additionally, we may need to disclose, your personal data (including identifiers, internet or other electronic network activity, and commercial information you have communicated or provided to us) for a business purpose, with third party service providers with which we work. Such third party service providers may include:

couriers;
accountants, management and tax consultants, intermediaries with public authorities;
credit institutions;
regulatory bodies and law enforcement agencies;
information technology and telecommunications providers;
local or specialist legal or tax advisors.

We may also disclose, your personal data (including identifiers and commercial information) for business purposes as described above under “Legal basis” and according to your general instructions, with your other advisors, your counter-parties and their legal representatives and, generally, all those individuals to whom transmission is required for one of the purposes described above.

The Company is part of an international business operating in a number of jurisdictions around the world, each entity performing certain services and functions. With regard to data processing within the framework of Logifuture’s Group's internal administration and support and joint procedures and the use of centralized systems, Logifuture Malta Limited and each of its Group entities listed here for the purposes of data protection laws are “joint controllers” of the processing of your personal information described in this Privacy Notice. This means that both businesses work together to decide why and how your personal information is processed according to the Joint Controller Arrangement. This means that we are jointly responsible to you under the law for certain elements of processing, as detailed in the Joint Controllers Arrangement. For the purposes of this Privacy Notice the references to Logifuture, the Company, we, us or ours shall also include each Logifuture Group entity.

Consequences of Failure to Provide Your Personal Data

Your provision of personal data to us (including personal data of third parties) is voluntary, and refusal to provide personal data will not result in our refusal to receive your services, denial or change in the price or quality of our services or refusal to use your services. However, any refusal on your part to provide any such data could prevent us, depending upon the circumstances, from providing and/or receiving certain services and/or products to or from you.

How Long Personal Data Is Retained

We will retain your personal data for as long as necessary to fulfil the purposes for which it was collected and processed in compliance with this Privacy Policy. To determine the retention period for personal data, we will take into consideration the purposes for which it was collected, as well as the nature and sensitivity of the information and the applicable legal requirements. We conduct periodic reviews of the data we retain and will safely delete data to the extent it is no longer required to be retained by us.
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During the retention of your personal data, we take technical and organizational security measures to protect your data from accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

Whether Personal Data Is Transferred Internationally

Logifuture operates on a worldwide basis and we may need to transfer personal data to other offices in our group. This may include the transfer of personal data from a location within the European Economic Area (the “EEA”) or UK to outside the EEA or UK. For a complete list of our offices, please see our contact us page.

Transfers from the EEA or UK to locations outside of the EEA or UK are governed by contractual arrangements which incorporate the European Commission’s standard contractual clauses.

What Rights You Have

Access: you may contact us at any time to request access to your personal data, and we will confirm to you whether we are processing your personal data and for what purposes, as well as provide details of the categories of personal data concerned, the specific pieces of data concerned, the recipients of the personal data, the retention periods (where possible) and your rights.
Rectification: if any of your personal data that we hold appears to be inaccurate or incomplete, you may ask us to correct or complete it at any time.
Erasure: you may ask us to have your personal data erased if it is no longer necessary for us to keep it in connection with the purposes for which it was collected or if the processing/storing of such personal data is otherwise unlawful. However, we must keep track of certain information in order to comply with legal obligations, and/or to handle any claims or litigation.
Restriction: you may ask us to limit the way in which we process your personal data (i.e., require us to continue to store your personal data but not to process it without your consent), for example where you think the personal data we hold is inaccurate, for a period enabling us to verify the accuracy of personal data, or where you have objected to our processing.
Objection: you may object to our processing of your personal data on grounds relating to your specific situation, where we are processing your personal data to pursue our legitimate interests.
Portability: you may ask us to send you your personal data in an electronic, structured, commonly-used and machine-readable format and have your personal data transmitted directly from us to another data controller, where technically feasible without hindrance where the processing is carried out by automated means and is based on your consent or is necessary for the performance of a contract to which you are party.

Withdrawal of your consent: you may withdraw your consent at any time, where the processing is based on your consent. Withdrawal of consent does not affect the lawfulness of processing based on consent before it was withdrawn.

You also have the right to contact us at any time if you wish to complain about our processing of your personal data and you may lodge a complaint at any time with the Office of the Information and Data Protection Commissioner (IDPC) https://idpc.org.mt/en/Pages/Home.aspx. We would however, appreciate the chance to deal with your concerns before you approach the IDPC so please contact us in the first instance.

When contacting us in connection with any of your rights (describe above), you may need to provide sufficient identifying information, before your request can be processed. This information may include your name, address, birth date or other means of identification as appropriate in each case. We may limit or deny access to personal data where permitted by law.

Automated Individual Decision-Making, Including Profiling

Your personal data are not subject to any decisional process based solely on automated processing, including profiling.

Changes to the Privacy Statement

Any changes we make to this Privacy Statement in the future will be posted on this page. Please check back periodically to see any updates or changes to our Privacy Statement.

How to Contact Us / Exercise Your Rights

If you have any question in relation to this Privacy Policy or the processing of your personal data or would like to exercise your rights under applicable law or this privacy policy, please address all correspondence to:

Logifuture Malta Limited, GB Buildings 28, Level 3, Ta'Xbiex XBX 1301, Malta.
Contact email: privacy@logifuture.com

Third party links

‍This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

Updates to this privacy notice

‍Logifuture may change this privacy notice at any time and post the new version on this website.

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